Fraud protection
Built-in fraud safeguards for title & escrow.
Title and escrow teams are targets for impersonation and wire fraud. TitleMagic includes safeguards that help you spot warning signs early and reduce risk. Here is exactly what is included today, in plain language.
Included today
Two-factor sign-in Included
Staff can protect their accounts with an authenticator app and single-use backup codes. Owners can require it for everyone in the company, and TitleMagic administrator accounts must use it. You get an email when someone signs in from a new device or place.
Signer verification code by email Included
Before a client’s Magic Link form opens, they enter a 6-digit code emailed to them. Codes expire after 10 minutes, allow a limited number of tries and work once. Every check is saved in the audit trail and printed on the signed PDF. It is on by default for new companies and Owners can switch it off.
Seller impersonation review checklist Included
On Seller Information forms, a “Review these items” panel helps you spot common signs worth a closer look, such as no mortgage, a seller who lives out of state, who declines a meeting or who wants a fast cash closing. It shows what was seen and what was not. It is a prompt for your own judgment, not a finding of fraud.
Suspicious-activity flags Included
The same “Review these items” approach for link activity: a link opened from several devices or networks, opened from outside the United States, or an email or phone number that changed from what your team entered when sending.
Tamper-evident records Included
When the last signer signs, TitleMagic stores the final PDF and saves its SHA-256 fingerprint. The dashboard shows “Verified unchanged” while the stored file still matches, or “Changed since signing” if it does not. Owners can also upload a PDF on the Verify a document page to check it against our records. PDFs signed before records were kept show “Not recorded”.
No Social Security or bank numbers by email Included
Magic Link and notification emails never contain form answers or sensitive numbers. Clients enter them on a secure page, and the dashboard masks them until someone clicks to reveal.
Expiring, single-signer links Included
Every Magic Link belongs to one signer and one form, expires after 7 days, and stops working for viewing or changes once signed.
No wire instructions collected or sent Included
TitleMagic does not collect, store or send wiring instructions and has no wire-transfer feature, so there is nothing in it to redirect. Forms carry a wire fraud advisory that tells buyers to confirm instructions by phone.
Coming soon
Signer verification code by text message Coming soon
The same code, sent to the client’s mobile phone when you enter one.
What this is, and what it is not
These safeguards help you spot warning signs and reduce risk. They do not guarantee that fraud will not happen, and they do not replace your own identity checks and closing procedures. TitleMagic does not use biometrics or ID-document verification services.
The badge on this site is TitleMagic’s own summary of its built-in features. It is not a certification, an audit result or a seal from a third party. For how data is encrypted and stored, see Security.
Related guides: Seller impersonation fraud: red flags for title agencies and What to tell buyers about wire fraud.
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